INSZoom's visa check module [Video]

INSZoom's Visa Check Module ensures workers have the proper documentation when they travel.


Human resources departments not only manage foreign workers' immigration applications, but also client and employee business visas.

Traveling and working internationally often means business people need certain visas, which can differ depending on the nation and length of stay.

To ensure no one heads to the plane without the right non-immigration business visa, INSZoom's software includes a Visa Check Module.

The module is built into INSZoom's cloud-based case management platform so that HR professionals can easily look into a client or employees' visa status.

Clients and employees can also use INSZoom's Web-based portal to check their status themselves.

Thanks for watching and check back for more news from INSZoom.

INSZoom provides data security to immigration professionals [Video]

INSZoom backs up client data regularly to three different locations to ensure it's secure.


Do you know how safe your data is?

If you keep your business and client information on in-house servers or use free cloud services, your data may not be as safe as you need. When relying on free cloud products, you often aren't aware of the location of the provider's data centers or its backup procedures.

Instead of taking a risk with the unknown, you can work with INSZoom, which is open about its focus on information security.

INSZoom backs up client data every 15 minutes to three geographically separate locations, all of which are in the U.S. We deploy data management around the clock to ensure uptime and smooth operations.

When you work with INSZoom, you can be confident your data will be available to you anytime, anywhere.

Thanks for watching and check back for more INSZoom news.

The benefits of an immigration-focused CMS for startups

Startups that will hire foreign nationals benefit from INSZoom's case management software.

Startups that plan to hire foreign workers greatly benefit from partnering with INSZoom. New businesses, no matter what industry they're in, have to hit the ground running. A lack of organization or the right business tools can cause these smaller ventures to fall behind, which may mean a business with profound potential fails.

New regulations affecting startups
The U.S. Department of Homeland Security announced in February H-4 dependent spouses of H-1B visa workers will be allowed to seek employment authorization starting May 26. This is big news for businesses in the U.S. that hire H-1B workers, as their attorneys and human resources case managers will likely develop new workflows to help their employees' spouses apply for permission to work in the U.S.

Larger, more experienced companies may not think twice about the new workload, but startups that only just began to understand the H-1B process may flinch at the idea of more information gathering and additional forms.

INSZoom prepares small businesses for change
Any startup that knows it will employ foreign nationals, and potentially those with spouses who need to work, must be prepared for the lengthy H-1B and Form I-765, Application for Employment Authorization, processes. 

That's where INSZoom comes in.

"INSZoom provides a client-facing portal."

Both of these application processes start with collecting and organizing worker information. INSZoom provides a client-facing portal that allows foreign nationals and their spouses to upload documents and fill out forms directly in the case management system.

The startups' human resources managers or attorneys don't have to deal with paper forms, which must be mailed back and forth and could be misplaced. Instead, information is added directly to the CMS, where it can be accessed from anywhere startup employees have Internet access.

Organization is inherent in the INSZoom platform as the startup can assign each foreign national his or her own file, ensuring documents and information are always easily located and never accidentally fall into another file.

Additionally, INSZoom provides predefined templates and workflows so that inexperienced startups can learn the application process quickly and efficiently. INSZoom gives startup managers and attorneys access to immigration forms in dozens of countries, so searching for the right documents won't slow a new business down either.

Startups can't afford to be slowed down by complex H-1B and Form I-765 processes, which is why they should invest in INSZoom products from the very beginning.

Customer service when you need it [Video]

INSZoom has customer service representatives available 24 hours a day.


Did you know INSZoom offers all of its clients unparalleled customer service?

Technology is hardly perfect, and occasionally INSZoom clients face problems.

However, we ensure staff is available right away to diagnose and fix any issue. We have representatives ready for your call 24 hours a day, 365 days a year.

Our customer service reps are highly trained so we can be confident your inquiry will be handled quickly and efficiently.

Additionally, our reps take feedback seriously and relay information to the product development team so that we can find ways to make our program even better.

Thanks for watching and check back for more news from INSZoom.

Improve accuracy and efficiency in the H-1B application process

INSZoom immigration case management software gets rid of inefficient workflows.

There's little certainty when applying for H-1B visas, but creating an accurate and efficient workflow is the only way to ensure your applications stand a chance of being reviewed and approved.

Not every H-1B application will be reviewed by U.S. Citizenship and Immigration Services, and even fewer of those will be granted a visa. Numerous factors come into play for H-1B visas.

"To establish an accurate and efficient workflow you need technological help."

Reduce the element of chance
USCIS receives more H-1B petitions than it can approve every year, and while there will always be an element of chance to the situation, you can minimize the risk of USCIS rejecting your applications. To give your applications the best opportunity to be reviewed, you need to have a strong H-1B petition workflow – one that is methodical and supports accuracy.

Only by following the proper steps closely can you feel confident you haven't missed anything and that your petitions have a high chance of success after you hit send.

Consider how the process really works
For every H-1B season, there's a maximum number of applications USCIS accepts. USCIS will begin taking H-1B visa applications on April 1, but it will stop accepting them once applications hit the 65,000 limit, which is usually within five days, according to the USCIS website. If there's an excessive amount of applications in the first five days, USCIS uses a lottery to determine which applications are reviewed. The petitions not selected by the lottery or are received after USCIS closes the application period are automatically rejected.

However, not every application received will count toward the cap or the lottery. The first 20,000 H-1B petitions for foreign workers with the equivalent of U.S. master's degrees or higher are exempt from the total 65,000.

It's always important to get your H-1B applications in on April 1, but you also have a slightly better chance of receiving a visa if your foreign workers' petitions aren't part of the cap.

In addition to worrying about whether your application will be submitted in time and selected for review, it's crucial your applications are complete and entirely accurate. Small mistakes can cause USCIS to deny petitions if they aren't rejected due to the cap.

Manually keeping track of the H-1B application process can lead to a mess. Manually keeping track of the H-1B application process can lead to a mess.

Let INSZoom help 
To establish an accurate and efficient workflow you need technological help. While it's technically possible to keep track of the many steps of an H-1B petition by using spreadsheets, a calendar and paper files, it's inefficient and risky. Trying to juggle the many preapplication filing tasks for dozens of clients by using old-fashioned tracking methods is asking for trouble and could lead to displeased clients.

Without tools like INSZoom's immigration case management software, you run the chance of losing track of dates, misplacing important paperwork and taking up precious time by searching for forms, organizing information and checking what comes next.

Instead of relying on slow processes that increase the risk you'll miss a step, INSZoom's platform offers template workflows and gives you the ability to create custom processes. Once you implement INSZoom, you can immediately start working with your H-1B clients through the platform. You can also create specific workflows for H-1B applications with special needs, such as applicants with spouses and children who need to apply for H-4 visas or employment authorization.

By investing in automated workflows and cloud technology, you improve your chances of remaining 100 percent compliant with immigration application guidelines, having your petitions in on time and receiving H-1B visas for your clients. With INSZoom, you can do all of this while saving time and reducing the stress of the application process. 

INSZoom offers single sign-on technology [Video]

INSZoom offers single sign-on technology to save you time.


How many programs do you log in to every morning?

Many of you probably get to work and spend the first few minutes logging in to each program you'll need that day, including your email, enterprise resource planning system and your immigration case management software.

Throughout the day, you have to flip back and forth between these programs, wasting even more time.

INSZoom takes care of that hassle by offering single sign-on technology.

INSZoom integrates with many of your other programs, like your email, so you can log in to the CMS and have access to multiple programs right away.

Thanks for watching and check back for more news from INSZoom.

Communicate with all of your clients quickly and efficiently [Video]

Immigration professionals can use INSZoom to broadcast messages to their all of their clients at once.


How do you let your immigration clients know of major regulation changes?

As immigration professionals, you need to be able to quickly update your clients on important announcements or changes. This is particularly salient now as President Barack Obama attempts to reform America's immigration laws.

Without comprehensive case management software, you have to reach out to clients one by one. This process is inefficient and can take hours of your time that could be better spent tackling substantive work.

Instead of emailing or calling you clients individually, you can use INSZoom.

Through INSZoom, you can send messages to numerous or even all of your clients at once, ensuring everyone's up to date.

Thanks for watching and check back for more news from INSZoom.

How mergers and acquisitions can affect H-1B petitions

INSZoom ensures the H-1B process goes smoothly even after a merger or acquisition.

When foreign nationals apply for H-1B visas, their employers warrant the position follows the federal regulations that control foreign workers in the U.S. These businesses have submitted information regarding the location, responsibilities and wage associated with the position. These details are crucial to an H-1B application being approved, as U.S. Citizenship and Immigration Services has to be sure the foreign national will have a fair wage at a safe job and that the company isn't using the H-1B visa to break up a strike.

What happens if the employer changes?
Mergers and acquisitions mean a change to the employer, and possibly a change to the terms of the foreign national's employment, which can have serious implications to an H-1B visa application or a current H-1B visa.

The Labor Condition Application
If a merger or acquisition creates a new employer while an LCA is pending, the new employer becomes the successor-in-interest, and will need to wait until the U.S. Department of Labor makes a decision because the DOL doesn't allow modifications. If the LCA is accepted, then the new employer can continue with the employee's application and file a Form I-140, Immigrant Petition for Alien Worker, with USCIS along with proof the new employer is the rightful successor-in-interest.

However, if the new employer will have the foreign national work in a different location that is not in the same statistical metropolitan area, than it will need to submit a new LCA with that new location's information.

"A successor-in-interest will have to file a new Form I-140."

Form I-140
In general, a successor-in-interest will have to file a new Form I-140, even if the previous form is pending or has been approved. Form I-140 is for the purpose of a foreign national worker to become a permanent resident of the U.S. As it's generally filed by the employer, USCIS needs to have the actual employer's information.

The H-1B Petition
While the LCA and Form I-140 may need to be refiled by a new employer following a merger or acquisition, pending H-1B petitions do not need to be resubmitted. The successor-in-interest assumes all of the liabilities of the H-1B petitions and continues with the process.

The successor-in-interest may need to amend a petition if there are changes to the foreign national's position, such as changes to location that would require a new LCA.

How INSZoom can help
Mergers and acquisitions frequently lead to corporate and staff restructuring, layoffs or new positions. With all of the changes and tasks assigned to the human resources department, it can be hard to keep track of H-1B applicants and where they all are in the process.

INSZoom can help successors-in-interest know exactly what's going on with foreign national workers, and determine if any forms need to be amended or resubmitted to a government body.

Instead of manually pulling files, the HR department can run a report regarding current and potential H-1B workers, and can see in an instant what work lies ahead.

H-1B status just became more important

A new rule will allow H-4 spouses to apply for employment authorization.

H-1B seasons is almost here, and there's good news for the spouses and children of workers who receive an H-1B visa. U.S. Citizen and Immigration Services recently published a final rule that will allow certain spouses of H-1B workers to apply for employment authorization starting in May.

Events leading to this reform
As of right now, foreign nationals who receive an H-1B visa can bring their spouses and children under 21 to the U.S. using H-4 visas. While these family members are legally allowed to live in the U.S., spouses cannot apply for permission to work in the U.S. under these visas, which has had crucial and often damaging implications for these families.

"Families often must survive on only one salary."

Without the ability for both adults to work many couples face economic hardship. Families often must survive on only one salary, which can affect their desire to stay and work in the U.S. in the future. The issue came to prominence when an online petition began circulating online a few years ago, with H-4 visa holders and Americans asking the government to extend work eligibility to H-4 spouses.

Understanding the financial difficulties associated with being unable to work and wanting to encourage skilled workers to come to the U.S., the U.S. Department of Homeland Security announced the potential to allow H-4 visa holders to gain eligibility in 2012. The final rule to allow eligible H-4 spouses to apply for employment authorization was issued this February.

"Allowing the spouses of these visa holders to legally work in the United States makes perfect sense," said USCIS Director León Rodríguez, according to a USCIS release. "It helps U.S. businesses keep their highly skilled workers by increasing the chances these workers will choose to stay in this country during the transition from temporary workers to permanent residents. It also provides more economic stability and better quality of life for the affected families."

A new rule will allow qualified spouses of H-1B workers to apply for employment authorization.A new rule will allow qualified spouses of H-1B workers to apply for employment authorization.

Who qualifies under the new rule?
Not every H-4 spouse will be able to apply for employment authorization, but the new procedure will benefit many. To qualify for work authorization as an H-4 spouse, he or she must be married to an H-1B worker who is a) the principal beneficiary of an approved Immigrant Petition for Alien Worker, Form I-140, or b) has been granted H-1B status under sections 106(a) and (b) of the American Competitiveness in the Twenty-first Century Act of 2000 as amended by the 21st Century Department of Justice Appropriations Authorization Act, which allows him or her to work in the U.S. beyond six years. 

What this means for immigration professionals
The news isn't just important to current and future H-1B visa holders, but also to immigration attorneys and human resources managers who help foreign nationals navigate the process of acquiring H-1B visas.

Many clients of immigration professionals will have spouses who also want to work in the U.S. while they live there, which means attorneys and HR managers can expect their clients to come to them for guidance. In addition to taking on these additional clients, immigration professionals face a new process that will require a new workflow.

INSZoom is the tool attorneys and HR managers need to handle this change efficiently. INSZoom stays up to date on new application processes, providing professionals with the necessary documents and automated templates they need. Professionals can also create custom workflows to fit their specific internal process for H-1B visa applications with spouses who will seek employment authorization.

USCIS will begin accepting employment applications from eligible H-4 spouses May 26, through Form 1-765, Application for Employment Authorization with the necessary documentation and fee.

INSZoom offers superior implementation services [Video]

INSZoom helps their clients' through the challenge of implementing new software.


Are you worried about implementing INSZoom in your business? You shouldn't be.

INSZoom understands implementing new software and getting everyone up to speed can be a challenge.

That's why we work closely with every law firm and organization that invests in our products to ensure INSZoom is fully implemented and geared toward our clients' specific processes and goals.

We have experienced consultants who not only help manage the integration process, but can also work with businesses to update old workflows and improve efficiency.

Additionally, our training services ensure everyone on staff can use INSZoom to its full potential.

Once implementation is over, INSZoom steps back but remains ready to help whenever needed. INSZoom consultants are available for fine-tuning the platform, providing health checks and even troubleshooting.

Thanks for watching and check back for more INSZoom news.

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